English ↔ Spanish — Standard & Certified

Document Translation Services

Online document translation for PDFs, Word files, scanned images, and more. Standard translations delivered as editable files; certified translations with a signed statement available when required by official institutions.

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University of Malta-qualified translator PDF, DOCX, JPG and more Standard and certified options English ↔ Spanish only
University of Malta translation qualification
PDF, DOCX, image files accepted
Strict confidentiality
Human translation only

Service Overview

What Is Document Translation?

Document translation converts written material from one language into another, preserving the meaning, structure, and intent of the original content — and is used across personal, business, and academic contexts worldwide.

Document translation is the process of rendering the full content of a written document from a source language into a target language. Unlike summarising or paraphrasing, a translation must faithfully convey every element of the original — headings, body text, footnotes, labels, and any other textual content — in the target language.

At Meridian Translations, document translation is completed by Santiago Pedraza, a professional translator with a University of Malta translation qualification, working exclusively between English and Spanish. Every document is translated directly from source to target without machine-generated intermediary steps.

Documents submitted online are reviewed individually before translation begins, allowing us to confirm the scope, format requirements, and turnaround time for your specific file.

Who needs document translation?

A broad range of individuals and organisations rely on document translation services:

  • Individuals applying for visas, residency, or immigration who need personal documents translated for submission to authorities
  • Students applying to universities or academic programmes abroad who need transcripts, diplomas, or supporting documents translated
  • Businesses entering new markets, working with international partners, or filing regulatory documents in a second language
  • Legal professionals handling cross-border matters who need contracts, correspondence, or supporting documents translated for clients or counterparties
  • Individuals managing personal affairs — estate matters, property transactions, family law — involving documents in English or Spanish

Whether you need a single page translated for a personal matter or a multi-page document for a business or institutional purpose, the process begins with a quote. Request a quote and we will review your file and respond within one business day.

Understanding Your Options

Standard vs Certified Document Translation

The right option depends on how the translated document will be used. Here is what distinguishes the two service types.

Standard Translation

A standard document translation converts the full content of your document from English to Spanish or Spanish to English. The completed translation is delivered as an editable file — typically a Word document — formatted to match the structure of the original as closely as possible.

  • Priced per word
  • Delivered as an editable file (e.g. DOCX)
  • Suitable for internal use, reference, or review
  • No signed certification statement included

From — request a quote for your specific document.

Certified Translation

A certified translation includes the full translated content of the document plus a separate signed statement by the translator. The certification statement attests that the translation is complete and accurate, and includes the translator's name, qualifications, the language pair, the date, and a signature.

  • Priced per page
  • Includes a signed certification statement
  • Required for submissions to immigration authorities, courts, and universities
  • Prepared to meet the requirements of official institutions

From — request a quote for your specific document. See also our certified translation page.

If you are unsure which option applies to your situation, describe your intended use when you request a quote and we will advise on the appropriate service type.

Supported Formats

File Types We Accept

Documents can be submitted in a range of common file formats. Submit your file online and we will review it before providing a quote.

PDF Files

PDF is the most common format for official documents, certificates, contracts, and scanned paperwork. Both text-based and scanned PDFs are accepted, provided the text is legible.

Word Documents

Microsoft Word files (DOCX and DOC) are accepted and allow us to deliver the translation in an editable format that mirrors the original layout where possible.

Images (JPG, PNG, TIFF)

Scanned or photographed documents in JPG, PNG, or TIFF format are accepted. Clear, legible images are required — very low-resolution or blurred photographs may affect our ability to translate the content accurately.

If your document is in a different format, contact us before submitting and we will confirm whether it can be processed. For particularly complex layouts — such as multi-column government forms — please note this when requesting a quote.

Delivery

Turnaround Times

Turnaround depends on document length and complexity. We confirm the expected delivery date when we send your quote.

Translation is completed by a single qualified human translator, which means turnaround time is directly related to the volume and complexity of the text. As a general guide:

  • Short documents (1–2 pages) — typically completed within one to two business days of order confirmation
  • Medium documents (3–10 pages) — typically completed within three to five business days
  • Longer documents (10+ pages) — a specific timeline is provided when you request a quote, based on the document's word count and complexity

If you have a specific deadline, mention it when you request a quote. We will confirm whether the timeline can be met before you place an order. We do not accept orders we cannot complete on time.

Certified translations may require additional time for the preparation of the certification statement and any required formatting. This is accounted for in the turnaround estimate provided with your quote.

Online Ordering Process

How to Order Document Translation Online

The process is straightforward. You submit your document, we send a quote, and you receive your translation by email.

  1. Submit your document and details. Use the quote form on this page or the get a quote page to submit your document. Include your name, email address, the source and target language, your document type, and any deadline or special requirements.
  2. Receive a quote. We review your document and send you a written quote by email — usually within one business day. The quote includes the price, turnaround time, and whether your document qualifies for the standard or certified option you requested.
  3. Confirm the order. If you are happy with the quote, confirm the order by email. We will provide payment details and begin translation once payment is received.
  4. Receive your translation. The completed translation is delivered by email in the agreed format. For standard translations, this is typically an editable Word document. For certified translations, the signed certification statement is included as a PDF alongside the translation.
  5. Follow up if needed. If you have questions about your translation after delivery, contact us. We are available to clarify terminology or address any specific concerns about the output.

There is no account registration required. The entire process is handled by email, and you retain full control over when and whether to proceed after receiving your quote.

Common Use Cases

Business, Personal, and Academic Document Translation

Document translation is used across a wide range of personal, professional, and institutional contexts. Here are some of the most common.

Business

Businesses expanding into English- or Spanish-speaking markets, working with international suppliers or clients, or filing documents with overseas regulators frequently need contracts, terms and conditions, compliance documentation, and internal reports translated. Accurate translation avoids ambiguity in binding agreements and supports smooth cross-border operations.

Personal

Individuals commonly need documents translated for visa and immigration applications, international property transactions, inheritance and estate matters, and family law proceedings. Personal document translation often requires the certified option when the translated document is to be submitted to an authority or institution.

Academic

Students and graduates applying to universities, professional registration bodies, or scholarship programmes in English- or Spanish-speaking countries often need diplomas, transcripts, degree certificates, and letters of recommendation translated. Academic institutions typically require certified translations for official submissions.

See also our dedicated pages for certified translation and Spanish translation services for more detail on specific use cases.

Translator Credentials

Qualified, Human Translation

Every document translation at Meridian is completed by one qualified professional — not outsourced, not machine-generated.

Santiago Pedraza is our certified translator at Meridian Translations. Santiago holds a translation qualification from the University of Malta and works exclusively between English and Spanish. All translations are completed directly by Santiago — not subcontracted to other translators or agencies.

Meridian Translations does not use machine translation as a substitute for human translation. Automated tools are not used to produce, draft, or post-edit the translations we deliver.

If you have questions about the translator's qualifications or approach before placing an order, please get in touch.

Transparent Pricing

Pricing

Document translation pricing depends on service type, document length, and complexity. Request a quote for an exact figure.

Standard Translation
From per word

Full document translation delivered as an editable file. Suitable for internal use, reference, or review.

  • Per-word pricing
  • Editable output file
  • No certification statement
Request a Quote
Most requested
Certified Translation
From per page

Full translation plus a signed certification statement prepared to meet the requirements of official institutions.

  • Per-page pricing
  • Signed certification statement
  • For official submissions
Request a Quote

Final pricing depends on document length, complexity, and turnaround requirements. Visit our pricing page for full details.

Related Services

Other Translation Services

Depending on your document type and intended use, one of these services may also be relevant.

Certified Translation

Translation accompanied by a signed certification statement — prepared to meet the requirements of immigration authorities, courts, universities, and other official institutions.

Certified translation →

Spanish Translation

English to Spanish and Spanish to English translation for a full range of document types, including personal, business, and academic materials.

Spanish translation →

Legal Translation

Translation of contracts, court documents, powers of attorney, affidavits, and other legal material requiring field-specific legal terminology.

Legal translation →

Common Questions

Frequently Asked Questions

What is the difference between standard and certified document translation?

Standard document translation converts the full content of your document from one language to another and is delivered as an editable file. Certified document translation includes an additional signed statement by the translator attesting that the translation is complete and accurate — required when submitting documents to immigration authorities, courts, universities, or other official institutions. Standard translations are priced per word; certified translations are priced per page. If you are unsure which applies, mention your intended use when you request a quote.

What file types do you accept for document translation?

Meridian Translations accepts PDF files, Microsoft Word documents (DOCX/DOC), and image files (JPG, PNG, TIFF). If your file is in a different format, contact us before submitting and we will confirm whether it can be processed. For scanned documents, please ensure the text is legible — very low-resolution scans may affect turnaround time.

How long does online document translation take?

Turnaround depends on the length and complexity of the document. Short documents (up to two pages) are typically completed within one to two business days. Longer documents require more time, and we will confirm the expected turnaround when we send your quote. If you have a deadline, mention it when you request a quote and we will advise whether it can be met.

What languages do you translate?

Meridian Translations works exclusively between English and Spanish — translating from English to Spanish and from Spanish to English. We do not offer translation into or from any other language.

Ready to get your document translated?

Tell us about your document and we'll send you a precise quote — usually within one business day.

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